Data protection policy

COLLECTION AND PROCESSING OF PERSONAL DATA

On principle, we collect and process your personal data only to provide you a functional website as well as our content and services (Art. 6 (1) (f) GDPR). Furthermore, we only store the technical information transmitted by the internet provider (IP address, date and time of the request, webpages visited) for reasons of data security and in order to track unlawful access to our web server if applicable. Furthermore, we store the data you voluntarily provide via our website, our contact form or email (e.g. your name and your email address) in order to process your inquiries (Art. 6 (1) (b) or (f) GDPR). When processing this data, we observe the applicable legal regulations, especially those of the GDPR and other national data protection laws.

COOKIES

Our website uses cookies. Cookies are text files which are stored in the web browser on your computer system. We use cookies in order to improve your experience of using our website. Some of our website’s elements require the browser to also be identifiable after a page change. The legal basis for processing personal data using cookies can be found in Art. 6 (1) (f) GDPR. Some features of our websites cannot be offered without the use of technically necessary cookies. These require the browser to also be identifiable after changing the page (e.g. adoption of language settings). The personal data collected through technically necessary cookies will not be used to create user profiles. 

Cookies are stored on your computer and transmitted from there to our website. Therefore, the user has full control over the use of cookies. By changing the settings in your browser, you can disable or restrict the transmission of cookies. Already saved cookies can be deleted at any time. This can also be done automatically. If cookies are disabled for our website, not all functions of the website might be fully accessible.

CONTACT FORM AND EMAIL CONTACT

Our website includes a contact form which can be used for electronic communications. If a user chooses this option, all data entered in the input screen will be transmitted to us and stored. This data includes name, email address and all information you entered into the message field. At the time of submission, the user’s IP address and date and time of submission will also be recorded. 

Alternatively, communication is available via the provided email address. In this case, the personal data transmitted with the email will be stored. In this context, personal data will not be transferred to third parties. The data will be used solely in order to process the inquiry. In the case that we make use of third parties for the implementation and execution of processes (e.g. hosting or IT maintenance), the stipulations of the GDPR will be complied with. 

We guarantee that we will not pass on your personal data to third parties willingly unless we are legally obligated to do so, or you have previously given us explicit permission. In particular, we will not sell or otherwise market your personal data to third parties. However, please be aware that exchanging correspondence through email entails significant security risks, and in particular the risk, that email communications are obtained by unauthorized third parties cannot be precluded. 

DURATION OF DATA STORAGE

Personal data that we received via email or via our website will only be stored as long as it serves the purpose it was provided for. The technical information mentioned above which is directly recorded on our server will be stored for 7 days and then deleted. The duration of storage of certain data amounts to up to 10 years only in cases where commercial or tax law dictate a retention obligation.

APPLICATIONS PROCESS

Our core business is to place applicants and candidates with our clients. To this end, we publish job postings on our website and various other portals and actively approach interested parties about new career opportunities. The collection and processing of your personal application data, as well as the possibly associated processing of special categories of personal data, is exclusively for the purpose of filling positions of our clients. On principle, your data will only be forwarded to the offices and specialist departments of our clients responsible for the application procedure with your express consent. Your application data will not be used beyond this or passed on to third parties. 

Admission to our candidate pool takes place exclusively with your consent. Furthermore, your data will be deleted after one calendar year, unless you wish to remain in our candidate pool. We will inform you of this in good time by email, where you also have the opportunity to update your data if necessary. 

This does not apply if legal provisions prevent deletion or further storage is necessary for the purpose of providing evidence. You also have the option of withdrawing your consent to the storage and further processing of your application data at any time. Please send an email to info@riccardius.legal and we will delete your data immediately.

XING AND LINKEDIN

We maintain online presences on social networks and platforms in order to be able to communicate with the applicants, clients, interested parties and users active there and to inform them about our services. 

We draw your attention to the fact that you use these pages and their functions on your own responsibility. This applies in particular to the use of the interactive functions (e.g. commenting, sharing, rating). Alternatively, you can also call up our offered information on our website www.riccardius.legal.

When you visit our various online presences, the respective provider of the website records your IP address and other information that is available on your PC in the form of cookies. The data collected about you in this context is processed by the respective provider and may be transferred to countries outside the European Union. What information the service providers receive and how it is used is described in general terms in their respective data use policies. There you will also find information on how to contact us and how to set up advertisements. 

As the provider of the information service, we also collect and process data from your use of our service for the purpose of advertising and communication, to answer your questions and various products, services and events, as well as for recruiting purposes. The legal basis is Art. 6 para. 1 sentence 1 lit. f) and b) GDPR. 

Also, in the case of requests for information and the assertion of user rights, we point out that these can be asserted most effectively with the providers. Only the providers have access to the data of the users and can directly take appropriate measures and provide information. If you still need help, you can of course contact us.

You can also find us at: 

• Xing:  https://www.xing.com/companies/riccardiuslegalrecruitinggmbh. We use the technical platform and services of XING SE, Dammtorstrasse 30, 20354 Hamburg, Germany, for the information service offered there. The latest data protection information on Xing and additional information can be found on this website: https://privacy.xing.com/en/privacy-policy
• LinkedIn: https://www.linkedin.com/company/riccardius/. We use the technical platform and services of LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland for the information service offered there. The latest data protection information on LinkedIn and additional information can be found on this website: https://www.linkedin.com/legal/privacy-policy   

YOUR RIGHTS AS A DATA SUBJECT

If your personal data is being processed, you are a data subject according to the GDPR and are entitled to the following rights vis-à-vis the controller:

• You are entitled to access information about whether personal data concerning you is being processed by us.
• You have the right to rectification and/ or completion of personal data concerning you vis-à-vis the controller insofar as the data concerning you is inaccurate or incomplete.
• In accordance with the legal requirements, you are entitled to request a restriction of processing of personal data concerning you.
• You are entitled to request from the controller to immediately delete the personal data concerning you (Right to Data Erasure).
• Furthermore, you have a right to data portability.
• You have the right to withdraw your consent at any time with regards to Article 7(3) GDPR.
• For reasons arising from your particular situation, you are entitled to object to the processing of personal data concerning you at any time, according to Art. 6 (1) (e) or (f) GDPR.
• Lastly, you have the right to lodge a complaint with a supervisory authority (Der Hessische Beauftragte für Datenschutz und Informationsfreiheit, Gustav-Stresemann-Ring 1, 65189 Wiesbaden or poststelle@datenschutz.hessen.de).

CONTACT PERSON

sIf you no longer consent with the storage of your personal data or if you wish to exercise your rights as a data subject, we will comply with your request within the scope of regulatory requirements. Please do not hesitate to contact info@riccardius.legal or the person listed in our legal notice with questions, requests and suggestions regarding the processing of your personal data and for information, correction, restriction or erasure of data, as well as objecting to a processing of your personal data.

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